May 2010 Issue 1

Hon Erastus Mureithi Returns to Chair KFC

Hon. Erastus Mureithi is back as the Chairman of the Kenya Flower Council, taking over from Mr. Kabuyah Muito. Mr. Muito graciously served the industry for over two years. During his tenure the KFC grew in Membership. It also made commendable progress through accreditation as a certification body.

Industry strike threat by KPAWU declared illegal
Following a strike threat by the Kenya Plantation & Agricultural Workers Union, Agricultural Employers’ Association (AEA) and Federation of Kenya Employers (FKE) took the matter to the industrial court under a certificate of urgency, seeking a court order to declare the strike illegal.

A court order has been issued restraining and prohibiting all the union members, unionisable employees and other employees of the Association who intend or threaten to go on strike or withdraw their services or goodwill and/or to proceed on go-slow on 17th May, 2010 from taking part.

They have been ordered to maintain the status quo, industrial peace, harmony and calm, pending the hearing and final determination or disposal of the dispute.
The Court has directed the parties involved to present themselves by their duly authorized representatives to the Chief Industrial Relations Officer, Ministry of Labour and Human Resource Development, for negotiations or conciliation in good faith and/or without prejudice with a view to resolving the matter amicably. The case will be mentioned on 27th May, 2010.

Vendors and Small Scale growers get training

33 Flower vendors and small scale growers attended training on group organizational development and entrepreneur culture in groups. This included group formation and their role, appraisal and interpretation of financial statements, leadership skills, internal control systems, communication legal research and investigation, and auditing routine by Mr. Maingi and Mrs. Wanyoike of Abigol Enterprise Services Limited.
They appreciated the trainings saying they have boosted them so much in regard to management, uplifting the young, leadership skills, time management, record keeping and above all good agricultural practices.

KFC new staff

Kenya Flower Council has recruited three new members of staff namely:

1. Communication Officer – Ms. Winnie Wanjiku Muya

She is a trained Journalist from Kenya Institute of Mass Communication. She will be handling all the aspects of the Council’s Communication, compiling and disseminating information on KFC activities and industry related information.

2. Auditors – (a) Mr. Bernard Ondieki Nyambega

He holds a bachelor of Science in Agriculture He will be Carrying out farm audits to assess compliance with the KFC code of practice.

(b) Carol Jebet Cheruiyot
She holds a bachelor of science in Horticulture. She will also be carrying out farm audits to assess compliance with the KFC code of practice

KFC faces ISO/Guide 65 Surveillance Audit on 26th and 27th May, 2010:

The Accreditation Body of The Kenya Flower Council is scheduled to carry out a surveillance audit on the 26th and 27th May 2010.

Xpressions Flora Ltd qualify for KFC silver certification
Xpressions Flora Ltd., a KFC member qualified for the KFC Silver certificate in the month of March 2010 certification calendar for the first time. Located in Njoro Nakuru, the farm grows roses with their market in Netherlands. The farm has a workforce of over 450 employees under Mr. Inderaj Nain the Managing Director.

International Floriculture expo- Miami

International Floriculture Expo (formerly The Super Floral Show) will be held on June 22-25, 2010, Miami Beach Convention Centre, Miami Beach, FL. For more information visit their website: www.floriexpo.com.

KFC ON MUTUAL RECOGNITION WITH TESCOS, FFP AND MPS

FFP – The Kenya Flower Council was on 9th March 2010 awarded recognition by the Board of Fair Flowers Fair Plants, on the KFC Silver Code of Practice benchmarked to FFP Standard as being equal. This is a commendable milestone towards reduction of multiple audits to member farms, saving on time and resources for other projects. KFC has been working hard towards such mutual recognitions with the market labels, and we are glad it is bearing fruits.

KFC members looking forward to selling their produce under the FFP label should inform KFC when applying for the KFC audit, so that KFC can use the Silver Checklist benchmarked to the FFP standards. When a member passes this audit, the member shall also qualify to sell and supply their produce under the FFP label, and at the same time have the KFC Silver Certificate.

TESCOS – Under the Tescos Ethical Trading Code of Practice, KFC is a recognized Trade Sector Scheme, with two recognized auditors. KFC is the only trade sector scheme recognized by Tesco in the floriculture industry globally. KFC Silver members therefore participate in a Tesco-recognised certification scheme, and their ethical risk rating level could be considered low.

MPS – The Kenya Flower Council is also working with MPS towards a possible mutual recognition, which shall recognize a KFC Silver member to have complied with the MPS SQ and Environment standards. KFC shall keep the members updated on these negotiations as we progress.

Members desirous of GlobalGAP certification

The Kenya Flower Council is a recognized Certification body by GlobalGAP on Cut-flowers and Ornamentals. By end of 2009, KFC successfully went through the re-benchmarking process of the KFC Silver CoP Edition 8 against the GlobalGAP Cut-flowers and Ornamentals version 3.0. KFC Silver Members are therefore eligible to a GlobalGAP certificate, but they have to apply to KFC requesting for this registration.

KFC has been audited and accredited as a Certification Body by SANAS, South Africa, against ISO/IEC Guide 65 on Product Certification. A surveillance audit against this standard shall be conducted by SANAS on 26th and 27th May 2010 at the KFC offices.

The members who wish to be registered with globalGAP have to provide KFC with the following information.

1. The farm is to forward to KFC the list of products, and area under each product which the company wishes to register with Globalgap. The PRODUCT and AREA reported by the farm is to correspond to the product list that was declared to KFC during the last Silver Certification Audit.

The farm is to provide the list of products as appropriate, as shown in the table below.

Product key Product name Sub-scope scope
288 Bedding Plants Flower and Ornamentals Crop based
289 Bulbs Flower and Ornamentals Crop based
290 Hardy Nursery Stock Flower and Ornamentals Crop based
291 Indoor grown flowers Flower and Ornamentals Crop based
292 Indoor grown foliage Flower and Ornamentals Crop based
293 Outdoor grown flowers Flower and Ornamentals Crop based
294 Outdoor grown foliage Flower and Ornamentals Crop based
295 Potted plants Flower and Ornamentals Crop based
300 Turf Flower and Ornamentals Crop based

2. The farm is to choose one among the three levels shown below, where the company will be entered. The levels show the sections or areas of the GG Globalgap data base where the company will be displayed for access by those seeking information about your company:

Level 1 = Trustee (Certification Body) and Food Plus
Level 2 = Trustee (Certification Body), Food Plus and GLOBALGAP members.
Level 3 = To the public (all users)

3. GlobalGAP Producer Registration Fee is as follows:

Covered crop Non-covered crop Amount /year /scope/product
Less or equal to 0.5 ha Less or equal to 2 ha 3 Euros
Between 0.5 and 1.5 ha Between 2 and 15 ha 10 Euros
More or equal to 1.5 ha More or equal to 15 ha 30 Euros
Maximum aggregate 30 Euros / year / scope

4. GlobalGAP Certification License Fee:

20€ per Certification.

KFC auditor have been formally trained to assist Growers to upload on to SEDEX

Supplier Ethical Data Exchange, (Sedex) is a not-for-profit membership organization based in the UK, for businesses committed to continuous improvement of the ethical performance of their supply chains.

Sedex promotes data sharing to ease the administrative burden on suppliers when trading with multiple retailers/brand customers that require ethical audits. Suppliers can upload audits and share them with their customers, cutting on repetition, cost and administration, and reducing the number of audits. If the supplier has conducted an ethical audit, and a potential customer (requiring an ethical audit) is willing to recognize the audit, the supplier does not have to conduct a different audit.

It is web based and facilitates the following:-

  • Allows suppliers to maintain data on ethical and responsible practices on their sites of employment
  • Allows suppliers to share this information with their customers
  • Allows organizations to manage and monitor issues in their supply chain
  • Network and engage with other Sedex members
  • Utilize Sedex value-added services

Sedex aims at providing a secure database for companies to store and share ethical data including self-assessment, audit reports and corrective action reports and status. It is not a governing body or an accreditation agency, and works with a wide array of stakeholders including NGOs, social auditing companies, socially responsible investors, trade union representatives and multi-stakeholder initiatives. Sedex keeps up to date on the current issues and legislation in the market place and through its governance ensures these issues are brought to the members and incorporated into the development of the system.

Audits to any code or standard can be uploaded onto Sedex. Sedex does not however set policies, or pass, fail, certify, or score suppliers. A and AB members determine requirements for B members, while B members can share any and all audits with their customers using Sedex. Sedex operates on four pillars i.e. Labour standards, Health & safety, Environment, and Business Integrity.

Uploading information on to Sedex is a process, and may have associated fees for these services from the auditing organizations. KFC auditors have been trained on how to upload audit reports onto Sedex.

To upload an audit in the system, the supplier has to log the audit on Sedex. The auditor will receive an email notification and can upload the on-site conducted audit and actions to Sedex. Following this, the audit can be visible to the customers. The supplier is then able to enter actions against issues on-line which will then be verified by the auditors.

Sedex has got four types of memberships. Membership fees vary by membership category:-

A – Any person who does not act as a supplier (but who has a trading relationship with a supplier); or one who wishes to use the Information Exchange to have access to and analyze data. The membership could include:- retailers, consumer brands, government organizations, other organizations that want to view their supply chain.

B – Any person who acts as a supplier; or wishes to upload data to the Information Exchange. B membership is generally for farms, factories, service centres, sites of employment, that need to have access to input data into the system. It is also for companies acting as agents which do not wish to have the facility to run reports on their supply chains.

AB – Any person who acts as a supplier; or has a trading relationship with a supplier; wishes to use the Information Exchange to have access to and analyze data; and wishes to upload data to the Information Exchange. Membership may include agents, first tier suppliers, manufactures, and importers.

Associate Auditor Group
The purpose of the Associate Auditor Group of Sedex is to drive convergence in ethical trade/social auditing, based on and helping to shape best practice. The AAG is made up of independent commercial auditing companies and NGOs that are significantly involved in ethical trade auditing, with active participation from Sedex member companies. The group solicits input and feedback on all activities from members of Sedex, relevant NGOs, and other stakeholders. It is not a mandatory requirement to be part of the AAG in order to perform, or upload a SMETA audit onto Sedex.

More information on Sedex could be accessed through http://www.sedex.org.uk .

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